Request for Proposals & Inter-local Agreements
Newport School District is seeking bids for: RFP - 2025 District Readerboard Replacement (click here to view as a PDF)
Project Title: RFP - 2025 District Reader Board Replacement
Start Date: November 25, 2024
Proposal Due Date: December 5, 2024; 3:00 pm, Pacific Standard Time
Submit Proposal: Newport School District
Atten: Debra Buttrey
1380 W 5th St
Newport, WA. 99156-0070
Bids must be received no later than 12/5/24 at 3:00 p.m. in a sealed envelope and marked on the outside of that envelope “Reader Board Bid”.
Bids Opened: December 6, 2024
Contract Awarded: December 10, 2024
Bidding is open to all qualified vendors and resellers who can meet minimum listed requirements.
Description/Scope of work:
Remove and dispose of the existing double faced digital message center.
Provide all labor and materials to provide and replace our current reader board with a new electronic reader board.
The sign needs to have a minimum viewing area of 5’ x10’ illuminated sign cabinet to accommodate viewing from both directions.
The pixel pitch shall be appropriate to the viewing area,
Software shall be provided without subscription to maintain and access the reader board as appropriate. Software shall also have 24/7 availability. Web based platform is preferred.
Support process must address both the timeline of cost and service for both install and support.
Any questions regarding this RFP shall be directed by email to altmaier@newportgriz.com and buttreydebra@newportgriz.com.
Bidder Requirements:
● Experience in the implementation and configuration of other Grant Funding or comparable systems.
● The ability to support the application once in production.
● No pending litigation or debarments from federal or state agencies
● Financially solvent and able to operate for the next (5) years without a hindrance to the project or system operations.
● Any permits will need to be secured and provided by the contractor.
● To provide minimum 2 references for previous work within the education setting.
Bidder To Owner: The undersigned declares the following:
● To have carefully examined the Request for Proposal, General Conditions Form, Bid Form, along with reviewing the project drawings and specifications, and to have made such site examinations necessary to determine the nature of the site and conditions to be encountered;
● To furnish material, equipment, labor, and perform all work; and
● To comply with the responsible bidding criteria in RCW 39.04.350
● To notify the customer of any additional requirements prior to installation not listed in the contract prior to awarding the contract.
Customer Requirements:
● Schedule site visits available upon request.
● Customer will provide power from the above stated address.
● Adhere to stated timelines and post notices as needed.
Newport School District, reserves the right to to reject any bids that do not meet the minimum requirements
Scoring Criteria:
The scoring criteria for submitted bids will include the following:
Price
Esthetics
Conformance with Specifications
Previous Experience
Support and Serviceability
This is a prevailing wage project. This project requires Intent to Pay Prevailing Wages and Affidavit of Wages Paid submittal and approval. Contractor must have a certificate of liability insurance on file with the District prior to work commencing. Contractor must have a valid Washington State Contractors License. Vendor is subject to all local, state, and federal laws.
Interlocal Agreements
Interlocal Agreement & Piggybacking for Food Services Specific & Sole Source Items
Specific Item & Sole Source Bid
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